Clubworx Review

Clubworx has a genuinely free plan for up to 20 active members, and its paid tiers run by member band: Growing at $109 a month for up to 100 members, then $149 up to 250, and a top tier at $169. Annual billing saves 20%, and rank-based schools can add Martial Arts Grading events for $10 a month. So how much Clubworx costs depends on your roster size, and for a brand-new gym under 20 members, it can genuinely cost nothing.

Clubworx is management software for membership-based fitness businesses, with a clear lean toward martial arts schools, gyms and studios that track member progress. The free tier and the transparent member bands make it one of the easier tools in this category to start on and to budget, and the rank-management features tell you who it was built for.

The Verdict in One Screen

Clubworx pairs a real free tier with clean member-band pricing and rank tracking, which makes it a strong, low-risk pick for small schools and gyms. It manages members, not remote coaching clients.

Two dates for the record. This review was first published 11 August 2026 and last checked on 12 August 2026. The band prices are the standard rate; the 20% annual saving applies if you commit yearly.

What Clubworx Actually Is

Clubworx is facility software built around members and their progress. It handles the operational core, memberships, billing, attendance and payments, and layers on the rank and grading tools a martial arts school needs. Where a coaching tool centers the individual client, Clubworx centers the roster and the belt.

What the platform covers, per its feature listing:

• Member management, member portal and student management
• Membership management, billing and online payments
• Attendance tracking and check-in
• Class management and scheduling
• Rank management, assessments and fitness assessments
• Contract management, POS, eCommerce and marketing tools

Rank management is the feature that gives away its audience. Tracking who is ready to grade and who has advanced is a martial-arts staple, and pairing it with attendance and assessments makes Clubworx a natural fit for a school where members progress through levels. The broader admin, billing, contracts, POS, rounds it into a full gym tool.

The Pricing: Free to Start, Then by Member Band

Here is the model on one screen.

The free plan is the standout. Up to 20 active members at no cost lets you open your doors without a software bill, and because the paid bands track active members, you only pay more as you actually grow your school. So how do you keep your cost down? You should keep your active roster clean, the same way you would with any member-based pricing, since crossing a band edge will move you to the next rate. Watch your count as you scale and you can time a band change rather than being surprised by it. A rank-based school should also budget the $10-a-month Grading add-on if it runs formal gradings, and commit annually if it wants the 20% saving.

Where Clubworx Falls Short

No platform is right for everyone, and Clubworx has real edges.

The category fit is facility-first. Clubworx manages members and a school, not remote coaching clients, so an online personal trainer who programs individual workouts will find the model backwards. It is built for a roster, not a client list.

The member bands create step changes. Crossing from one band to the next adds a fixed jump, so a school hovering at a band edge should watch its active count before a renewal. It is predictable, but it is real.

The grading add-on is extra. Rank management is core, but formal Grading events cost $10 a month on top, so a school that runs regular gradings should factor that in rather than assuming it is included.

And the annual saving locks you in. The 20% discount is real, but it commits you for the year, so a new school still testing the fit may prefer month-to-month at the higher rate for the flexibility.

Who Should Actually Buy It

Line it up and the fit is clear. Clubworx is a strong choice for a martial arts school, a membership gym or a studio that wants rank tracking, transparent member pricing and a free tier to start on. A small school in particular can open on the free plan and scale into the bands as it grows, and the grading tools make it a natural fit for rank-based training.

It is a weaker choice for an online coach who needs per-client tooling rather than member management. Those buyers should compare Clubworx's member bands against a per-client coaching rival at their real numbers.

Our read: a real free tier, clean member-band pricing and genuine rank tracking, held back only by a facility-first fit and a grading add-on that costs extra. Start on the free plan, run your first members, and move to a paid band only when your roster grows past 20. Rated 7.9/10 on that balance of transparency and facility focus.

Sources

• Clubworx pricing (free up to 20 members; Growing $109/mo to 100, $149 to 250, top $169; +$10/mo Martial Arts Grading; annual saves 20%), validated 11 August 2026.
• Clubworx feature listing (member and rank management, attendance, billing, class scheduling, POS), per the vendor's published feature set.